GMVET 1 is an online veterinary management software designed to centralize medical tracking, billing, and inventory management within a single interface. Intended for both independent practices and multi-site networks, it operates from a web browser without local installation.
GMVET 1 Cloud Architecture and Multi-Station Access
Unlike software installed on a local server, GMVET 1 relies on a cloud architecture accessible from a browser. This design removes the dependency on a single workstation: a practitioner can consult a patient file from the consultation room while an assistant handles billing at the reception.
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Access is via a secure login page (vet1.gmvet.net), protected by a username and password. Each collaborator has configurable rights according to their role in the structure. An assistant will not have access to the same modules as an associate veterinarian, which limits handling errors on sensitive data.
For multi-site structures, such as those in the Univet group that uses GMVET as standard software in several of its clinics, this architecture allows for the sharing of common references (pricing, care protocols) while maintaining local management by establishment. Adopting GMVET 1 software for veterinarians in a network thus requires rigorous initial configuration of rights and flows between sites.
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Initial Configuration of GMVET Software: Pricing, Users, and Inventory
The first contact with GMVET 1 involves the configuration module, which conditions the daily operation of all other modules. Three settings deserve particular attention.
Pricing Policy and Procedure Catalog
GMVET allows for the definition of a pricing grid by procedure (consultation, vaccination, surgery, analyses). Each procedure can be associated with a code, a default price, and applicable VAT. The structure decides whether the prices are fixed or adjustable at the time of billing.
This procedure catalog then serves as the basis for automatic billing and revenue tracking. A poorly structured catalog from the start generates accounting inconsistencies that are difficult to correct during the fiscal year.
User Profile Management
Each team member receives a profile with specific access rights. GMVET divides its functionalities into “universes” (medical, accounting, inventory, communication), and access is configured universe by universe. An assistant specialized in inventory management does not need access to the client communication module.
Product Reference and Inventory Thresholds
The inventory management module handles the flow of medications, consumables, and food. Reorder thresholds are set product by product, and orders can be automated in connection with certain distributors like Centravet. The points to configure during the setup include:
- Minimum stock thresholds per product to trigger reorder alerts before a stockout
- Referenced suppliers and their ordering conditions (lead times, minimum order quantities)
- Traceability rules by batch, particularly for medications subject to regulatory obligations
Medical Tracking and Patient File in GMVET 1
The patient file is the core of the software. It compiles the medical history of each animal linked to a client: consultations, prescriptions, test results, vaccinations, surgical interventions.
Each recorded procedure automatically feeds into billing, which avoids double entry between the medical and accounting aspects. A veterinarian who records a consultation with a prescription sees the corresponding invoice pre-fill.
The medical module also allows for scheduling automatic reminders. For example, an upcoming vaccination reminder can trigger the sending of an SMS or email to the owner, depending on the channel chosen in the communication module. This automation reduces the rate of missed appointments for recurring preventive procedures.
Veterinary Accounting and Tracking of Unpaid Invoices with GMVET
The accounting module of GMVET 1 goes beyond simple invoice generation. It offers a tracking of revenue, collections, and unpaid invoices on a dedicated interface. Each invoice issued from the patient file appears in the accounting dashboard with its status (paid, pending, overdue).
Following up on unpaid invoices can be semi-automated: the software identifies overdue invoices and suggests follow-ups via mail, email, or SMS. The veterinarian or manager validates the sending, which maintains human control over client communication.
For structures wishing to go further in dematerialization, GMVET is compatible with electronic signature solutions like Sign.vet, a partnership highlighted since 2024 in a logic of digital transformation and paper reduction.
Training on GMVET: Webinars and Structured Support
The onboarding of GMVET 1 is not limited to an initial tutorial. Networks like Univet and distributors like Centravet organize recurring online training sessions, in the form of thematic webinars. These sessions cover specific topics: inventory management, advanced configuration, best billing practices.
This continuous training system meets a concrete need. The software’s functionalities evolve, and a veterinary team with regularly changing members needs reproducible skill development paths. Job offers from the Univet group also mention proficiency in GMVET among the expected skills for veterinary assistant positions.
- Thematic webinars on Livestorm, accessible remotely and often recorded for later viewing
- Training provided by partner distributors, focused on order flows and inventory management
- Internal documentation customizable by each structure to train new collaborators
The choice of veterinary software commits a clinic to several years of data and work habits. With GMVET 1, the quality of the initial configuration determines the daily efficiency of the entire team, much more than the number of features available in the menus.